While we have mixed feelings about technology at weddings themselves (if we see another gorgeous aisle shot ruined by an iPad!), there are lots of apps and online tools that can make wedding planning your big day a whole lot easier.
Well all know Pinterest has been a blessing (and sometimes an overwhelming curse) when it comes to wedding inspiration, Instagram is so helpful for sussing out a vendor’s style, and obviously we are massive advocates for wedding blogs!
But what about when it comes down to the nitty-gritty? When you’re no longer looking for ideas, tips and advice, but when you actually have to sit down and devise your seating plan or make up your budget.
The internet has gifted us with so many great digital resources for planning our weddings, many of which are affordable, or completely free. But with so many to sift through, it can be hard to find the best ones, so to help you on your way, we’ve rounded up a few of our favorites!
1. Wedding Website Builders
We’ve written before about wedding websites, and if you ask me, they’re a modern-day essential for almost every wedding.
They’re a go-to spot for guests to get all the information they need for your big day, from start times and dress codes to links for accommodation and travel. You can also use them to collect RSVPs, dietary requirements and playlist requests.
Best of all, they avoid you having to field all sorts of FAQs in the final days before your wedding, AND they cut back on paper because you don’t need to send an info card with your invitations.
Want to coordinate your wedding website with all of your event’s paper goods? Minted offers brides & grooms a platform that creates a stylish online presence (ie. your wedding website) cohesively paired with matching paper invites & stationery. And guess what?! Right now they’re offering 15% off your Minted Weddings order with our exclusive code: BridalMusings15.
Their websites include all the bells and whistles you need – RSVP tracker, custom URLs, address book, etc – and you’ll be given a credit for your stationery when you set it up! As for the invitations & stationery, Minted sources their designs from top artists worldwide, granting loads of customizations: think gold foil, letterpress, monograms, personalized stamps and more.
When all is said and done you’ll have Save The Dates, Invites, RSVP cards, Thank Yous, Escort Cards & a wedding website all to match – all organized and ordered in one place!
3. Venue Search Tools
Finding the perfect wedding venue, in your local town or ideal destination that hits the mark on budget, guest count, scenery, services, curfew, aesthetics (on and on and on) can be vexing, luckily there are some websites that help you filter through them all!
For those searching stateside, The Wedding Spot offers a regional search tool with loads of venues from rustic barn weddings, swanky hotel soirees and all-inclusive resorts. Jet-setting couples will benefit from The Venue Report‘s stylishly curated selection of venues worldwide. And for our intimate couples, did you know you can filter “Suitable For Events” properties on Airbnb? We’ve curated a selection of our favorite homes & villas that are available for weddings here.
3. All Seated
All Seated is used by couples, event planners and venues alike for devising seating charts and creating venue lay-outs. It allows total flexibility, and you can use it to collaborate with your venue or planner, which means a lot less back and forth.
While this tool is handy for all kinds of weddings, it’s particularly invaluable for large guestlists, unusual venue layouts, or for couples using a mix of table styles.
Spotify (or your streaming service of choice) is so handy for creating playlists for your wedding. Whether it’s music to listen to while you’re getting ready, something chilled playing over dinner, or your big dancefloor favorites, you can collaborate with your other half, bridal party, guests or wedding DJ to compile your favorite songs.
Don’t forget to check out our own ready-made playlists to make the job even easier!
5. Google Drive
So many couples use Google Drive for creating spreadsheets and keeping all their important wedding documents together in one place.
For our wedding, we found spreadsheets really handy for compiling our guests’ addresses and dietary requirements, as well as managing our budget – not that we kept to it or anything!
We’re certain former UK brides wish they had Bridebook when they were getting married. This UK site is an online wedding planning resource that combines your budget planner, to-do list timeline, and vendor search in one handy tool.
Our favorite feature is that you can add your total budget and it will divvy it up among all the different aspects of your wedding based on the average costs in your area. Then you can edit it depending on the parts of your wedding you want to prioritize – and it’s so user-friendly!
Bridebook has an app that is doing incredibly well, so it seems lots of couples are in agreement.
7. Gift Registries
We love gift registries as a way of cutting out any admin associated with receiving gorgeous presents and generous cash gifts, vouchers, or honeymoon contributions for your wedding. It also adds a bit of class to the whole potentially awkward cash situation, too!
A good wedding registry service will allow you to choose your gifts online or in-store, help you to track what’s been purchased in the lead up to your day, coordinate the details for your thank you notes, and arrange a delivery for all your gifts at once you’re ready – so you’re not dealing with lots of individual deliveries in the days ahead of your wedding.
It means your guests can sort the gifts online too, which they’ll most definitely appreciate.
While Amazon & Zola may be the obvious choices for an all-encompassing registry, some couples may opt for a more curated experience through Williams Sonoma & Anthropologie or even support small businesses on Etsy. For friends in the UK & Ireland, our registry of choice is The Wedding Shop.
Wanderlusters – and couples who already have all the homewares they need – can alternatively consider creating a honeymoon registry.
Honeyfund lets you register for your honeymoon flights, accommodation, tours & more. Friends & family can donate to your honeymoon fund or pay for specific items you’ve chosen & once you’re ready you can use the funds to book your trip directly through their platform – so simple!
Destination brides & grooms this is for you! Anyone getting married abroad may have already encountered the conundrum of how to pay deposits to local vendors. With PayPal taking massive fees from money sent & received, small businesses often request direct wire transfers and charge the international fees to you.
TransferWise minimizes those fees (seriously, it’s so much lower than a traditional bank transfer!) AND organizes all of your wedding payments all in one place so you can keep track of deposits & balances already paid. When Jack and I got married in Mexico, TransferWise acted basically as our virtual wedding accountant.
10. The Guest
Your wedding photographer may need a month or two to deliver those profesh photos for framing, but you should have to wait as long for those snaps from friends and family! The Guest – a simple photo-sharing app – says “Nix the hashtags. Forget the uploads. The Guest is the first and only photo-sharing app that does everything for you—instantly.”
The app works pretty intuitively: you enter your wedding info & add your guests. They’ll receive invites & when your wedding begins the images taken with their phones’ regular camera apps will automatically share to your gallery on The Guest – in real time!
Looking for more tips & tools to help wedding planning? Scroll through our Planning section for all of our expert advice. And if we may toot our own horn, we’ve created a pretty fabulous free wedding budget spreadsheet for you as well!